Voting System
The voting system guides participants through one or more voting phases to collectively decide on event details. The process varies depending on your planning type.
You cannot change your vote once submitted. Make sure to review your selections carefully before confirming.
Voting Phases Overview
Location Voting
Who participates: All participants + event creator
When it happens: First phase for Date+Location events, only phase for Location-Only events
Select one or more location options you prefer. You can choose multiple locations, but once you submit, your vote cannot be changed.
• Vote counts are visible to all participants
• You can see who has voted (but not what they voted for)
• Progress bar shows voting completion
• Voting deadline is clearly displayed
When all participants vote OR the deadline passes:
- Clear winner: Most voted location is automatically selected
- Tie result: System randomly picks one of the tied locations
- Location-Only events: Event is immediately finalized
- Date+Location events: Proceed to date voting
Date Voting
Who participates: All participants + event creator
When it happens: After location voting (if applicable) or immediately for Date-Only events
Round 1: Initial Date Voting
Choose one or more date options from the available choices. Remember, votes are final once submitted.
• Multiple date selection allowed
• Real-time vote counts displayed
• Progress tracking for all participants
• Voting deadline enforcement
When all participants vote or deadline passes:
- Clear winner: Event moves to finalization phase
- Tie result: Automatically triggers Round 2 voting
Round 2: Tie-Breaking (If Needed)
When triggered: Multiple dates tied for most votes in Round 1
Options available: Only the tied dates from Round 1
Deadline: Automatic 2-hour voting window
• All previous votes are cleared
• Fresh voting on only tied options
• All participants get notified about Round 2
• Shorter deadline (2 hours from start)
- Clear winner: Event moves to finalization
- Still tied: Creator must manually select final date
Voting Progress & Status
Vote counts: Number of votes per option
Participation: Who has voted vs. who hasn't
Progress: Percentage of participants who voted
Deadline: Time remaining to vote
Your votes: Options you selected (highlighted)
While you can see vote counts and who has voted, you cannot see what specific options other participants chose. Only aggregate numbers are visible.
Automatic Advancement
Voting phases advance automatically when:
- 100% participation: All participants have voted
- Clear results: No ties requiring additional rounds
- System processing: Winner selection and notifications complete
When deadline passes without 100% participation:
• Voting immediately stops for all participants
• Creator gets two options:
- Extend deadline: Add 1-24 hours from current time (slider selection)
- Advance round: Proceed to next phase (with option to remove non-voters)
• System waits for creator decision (no automatic progression)
• All participants see "deadline passed" status until creator acts
Notifications During Voting
Participants receive notifications for:
- Voting invitations: When voting phases begin
- Round 2 announcements: When ties trigger additional voting
- Voting completion: When phases end and results are in
- Deadline reminders: Alerts to vote before time runs out
- Option changes: If creator modifies voting choices
• Review all options carefully before voting
• Consider selecting multiple preferred options to increase chances
• Vote early to help the group reach consensus faster
• Check notifications for updates about voting progress