Creator Management

As the event creator, you have special management tools to control your planning event throughout the voting process. These tools are only visible to you and help you keep the planning on track.

👑 Creator-Only Access

All management functions described below are only available to the event creator. Participants cannot access these tools.

Editing Planning Events

You can modify various aspects of your planning event after creation:

Event Details

Title & Description Always editable

Event Type Always editable

Date Options

Can edit: All date options, voting deadline
Effect: All existing votes are cleared and voting resets to Round 1
Status reset: If in Round 2 or finalization, drops back to Round 1
Restrictions: Cannot edit during finalization phase

Location Options

Can edit: All location options
Effect: All existing location votes are cleared
Status reset: If in date voting, drops back to location voting
Restrictions: Cannot edit during finalization phase

Fixed Event Date (Location-Only Planning)

Can edit: Event start/end time, voting deadline
Effect: Participants see updated event times
Restrictions: Cannot edit during finalization phase

⚠️ Vote Reset Warning

Editing date or location options will clear all related votes and may reset voting phases. Participants will be notified and can vote again.

Managing Deadlines

Extending Deadlines

When deadlines pass without full participation:

1 Choose Extension Time

Select how many hours to add (1-24 hours) using a slider. The new deadline starts from the current time, not the original deadline.

2 Confirmation

All participants receive notifications about the new deadline and can continue voting.

Advancing Voting Rounds

Instead of extending, you can proceed to the next phase:

1 Choose Advance Option

When advancing, you get two choices:

Keep all participants: Proceed with current votes from everyone
Remove non-voters: Kick out people who didn't vote, then proceed

🔄 Remove Non-Voters Details

• Available in all voting phases
• Removes participants who haven't voted in the current round
• Removed participants get notifications explaining why
• Voting continues with remaining participants

Managing Participants

Adding Participants

You can add new participants at any time after creation
New participants start with "pending" status and receive invitations
They can join ongoing voting phases immediately

Removing Participants

You can remove individual participants at any time
If removed during voting, the system checks if remaining participants have all voted
May trigger automatic advancement if all remaining participants voted
Removed participants receive notifications

⚠️ Participant Management Limits

There's no direct "edit participants" screen. You must add/remove participants individually through the event details.

Event Finalization

Manual Finalization

When voting results in ties or you need to make final decisions:

1 Select Final Date

Choose from the top-voted date options (only tied or winning options are available).

2 Set Exact Times

Specify the exact start and end times for the event. Times are converted to UTC and then shown to participants in their local timezone.

3 Event Becomes Regular

Once finalized, your planning event becomes a regular event with fixed details. Participants can accept/decline as normal.

Event Cancellation

You can cancel your planning event at any time:

Complete cleanup: All planning data, votes, and options are deleted
Participant notifications: Everyone receives cancellation notifications
No restrictions: Can cancel from any voting status or phase
Irreversible: Once cancelled, the event cannot be restored

🔔 Automatic Cancellation

• Events auto-cancel if all date options become past dates
• Events auto-cancel 10 days after deadline with no creator action
• You'll receive warnings before automatic cancellation

Status-Based Restrictions

During Finalization Cannot edit locations, dates, or event details

With Past Date Options Cannot advance rounds or extend deadlines

After Finalization Event becomes regular event

Creator Notifications

You receive special notifications as the event creator:

Voting complete: When all participants vote and you can advance
Voting ties: When Round 2 ends in a tie requiring your decision

💡 Creator Tips

• Send reminder notifications to encourage participation
• Monitor voting progress with the real-time progress bar
• Consider participant timezones when extending deadlines
• Use the remove non-voters option carefully - it's permanent